Who are we?
Executives in Africa provides executive search services to clients looking to recruit personnel for their businesses.
What does this policy cover?
Executives in Africa takes your personal data seriously. This policy sets out the types of personal data that we collect about you;
- explains how and why we collect and use your personal data
- explains how long we keep your personal data for
- explains when, why and with whom we will share your personal data
- sets out the legal basis we have for using your personal data
- explains the effect of refusing to provide the personal data requested
- explains the different rights and choices you have when it comes to your personal data
- explains how we may contact you and how you can contact us
What personal data do we collect about you?
We collect information necessary to be able to match you with suitable available opportunities and assess your eligibility through the different stages of the recruitment process. This information includes;
Submitted Information (information you give us about you)
- identification documents
- educational qualifications
- employment history
- salary details
Information to help us deliver our service;
- consultant interview notes
- information from published articles in which you feature or are quoted
Only where specifically relevant and where you have given your explicit consent, we may also collect sensitive personal information about you, in the form of data concerning health, sexual orientation, political opinions, religious and philosophical belief, trade union membership or biometric data. Such information would only ever be shared with a third party with your explicit consent.
Where do we collect personal data about you from?
Personal data about you is collected:
- Directly from you – this is information you provide while searching for a new opportunity and/or during the headhunting process
- Through publicly available sources – including: LinkedIn, Press announcements and articles
- By reference or word of mouth– for example, you may be recommended by a friend, a former employer, a former colleague or even a present employer
How and why we use your personal data?
We use your personal data to match your skills, experience and education with a potential employer or role. We will initially collect basic information on you such as contact details, job role and experience.
If you express an interest in a specific appointment we will collect further information from you during the interview with an Executives in Africa Consultant. If you are then selected to go through to the next stage, we will collect more information if necessary.
How long do we keep your personal data for?
We keep your information in accordance as follows:
Candidate data: up to a maximum of 5 years from last contact
Client contact details: up to a maximum of 5 years from last contact
Who do we share your personal data with?
Top level information (not including contact details) may be shared with the client if you are shortlisted for a specific role. If you are approached by a member of the Executives in Africa team and express an initial interest in an appointment and send us your CV, this will not be shared with any third party without your prior agreement.
Should you be selected for the next stage and confirm your interest in a specific role, we would then share your CV with the client (again not including any contact details), together with any interview notes and written assessments.
Your data is stored within a leading global software solutions and database provider (Invenias) and nobody else outside of Executives in Africa has access to your data.
What legal basis do we have for using your information?
For prospective candidates, interim managers, referees and clients, our processing is necessary for our legitimate interests as we need the information in order to be able to assess your suitability for potential roles, to present good opportunities to relevant potential candidates and to contact clients and referees.
If you are shortlisted as a candidate, then this may involve the processing of more detailed personal data including sensitive data that you or others provide about you. In that case we always ask for your consent before undertaking such processing.
For clients, we may also rely on our processing being necessary to perform a contract for you, including contacting you.
We have undertaken a Legitimate Interest Assessment (balancing test) to ensure our processing is necessary and that your fundamental rights of privacy are not outweighed by the legitimate interests of Executives in Africa. You have a right to and can find out more about the information in these balancing tests by contacting us using the details below.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal data necessary, or withdraw your consent for the processing of your personal data, we may not be able to match you with available job opportunities.
Do we make automated decisions concerning you?
No, we do not carry out automated profiling.
Do we transfer your data outside the EEA?
We do transfer your personal data to clients and partners in countries outside the EEA. These countries’ privacy laws may be different from those in your home country.
Where we transfer data to a country which has not been deemed to provide adequate data protection standards we always have security measures to protect your personal data. To find out more about how we safeguard your information as related to transfers please contact us.
What rights do you have in relation to the data we hold on you?
You have rights under data protection laws in relation to your personal data. Please see below to find out more about these rights:
You have the right to:
The right to be informed. You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights.
The right of access – Data Subject Access Request. This enables you to receive a copy of the personal data we hold about you.
The right to rectification. You are entitled to have your information corrected if it’s inaccurate or incomplete.
The right to erasure. This is also known as ‘the right to be forgotten’ and enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure; there are exceptions.
The right to restrict processing. You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
The right to data portability. We will provide to you, your personal data in a structured, commonly used, machine-readable format, which you can then transfer to an applicable third party. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
The right to object to processing. You have the right to object to certain types of processing, including processing for direct marketing (ie if you no longer want to be contacted with potential opportunities).
The right to lodge a complaint. You have the right to lodge a complaint about the way we handle or process your personal data with your national data protection regulator.
The right to withdraw consent. If you have given your consent to anything we do with your personal data, you have the right to withdraw your consent at any time (However, this does not affect the lawfulness of any processing carried out before you withdrew your consent). This includes your right to withdraw consent to us using your personal data for marketing purposes.
Time limit to respond?
We will try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or if you have made several requests. In this case we will notify you and keep you updated.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
How will we contact you?
We may contact you by phone, email or social media.
How can you contact us?
If you are unhappy with how we’ve handled your information, or have further questions on the processing of your personal data, contact our GDPR representative by email (firstname.lastname@example.org) or in writing (Executives in Africa Limited, Dorna House Two, Guildford Road, West End, Woking, Surrey, GU24 9PW, United Kingdom)